Running a cricket club AGM and annual report
Updated
The short answer
A cricket club's AGM is the yearly meeting where members hear how the season went, receive the annual report and financial statements, and elect the committee, run to the rules in your club's constitution. Give members notice and a call for nominations well ahead, circulate the annual report before the meeting, keep the agenda short, and record the minutes and any elections.
Before the AGM
- Check your constitution for the notice period, quorum, who can vote and how nominations work.
- Send the notice of meeting and the call for nominations, with the date, time and place.
- Prepare the annual report and the financial statements, and have them reviewed if your rules or your state's incorporation rules require it.
- Draft the agenda and any motions or changes to the constitution.
A simple AGM agenda
- Welcome, apologies and confirming a quorum.
- Minutes of the last AGM.
- President's report and the annual report.
- Treasurer's report and the financial statements.
- Election of office bearers and the committee.
- Motions and any changes to the constitution.
- General business and close.
What goes in an annual report
- The season in summary: results by grade, premierships and finals.
- Award winners and milestones.
- Reports from the president and each committee role.
- The financial summary.
- Thanks to sponsors, volunteers and life members.
- Progress against the club's strategic plan, if it has one.
Where Morrie fits
Club → Committee & office → AGM & elections handles nominations (members nominate themselves with a seconder), builds the agenda and minutes from a template, records motions and attendees, and runs a simple vote with a live tally for any role with more than one nominee. Action items become tasks so they don't get lost in the minutes.
The annual report is built from the season's data, such as results by grade, award winners and the sponsor thank-you list, plus the once-a-year parts you enter: the financial summary, each role's report and acknowledgements. Download PDF prints it. Afterwards, a role handover kit gives each incoming committee member a checklist built from what's already in Morrie.
The AGM, annual report and handover kits are part of Growth ($798/season, or $69/month + $399/season — includes AI Copilot) and above.
AGM checklist
- Set the date and check the notice period in your constitution.
- Send the notice of meeting and call for nominations.
- Finish the annual report and financial statements, and send them to members before the meeting.
- Run the meeting to the agenda, and hold elections for any contested role.
- Record the minutes, turn action items into tasks, and hand each role over to its new holder.
Common questions
How much notice do members need for an AGM?
Whatever your club's constitution says. Check it, and your state's rules for incorporated associations, before setting the date.
Who writes the annual report?
Usually the secretary or president pulls it together, with a report from each committee role and the treasurer's financial summary. Most of the season's results and awards can come from records the club already keeps.
Can members vote online in committee elections?
Morrie runs a simple vote with a live tally for any role with more than one nominee. Whether an online vote counts for your AGM depends on your constitution.
